Building Status and Access Procedures
There are four main steps to ensure university buildings are prepared for entry. If you have any questions or would like to make a facilities request, please contact Facilities Management at 412-624-9500.
Ensure Building Readiness: All buildings must be ready for personnel use, including HVAC system review, deep cleaning and sanitizing, space de-densification, building and elevator capacity restrictions and signage. An updated list of building and room closures can be viewed in the current version of the Authority to Operate ATO platform (ATO 2.0).
- Designate RC Administrators and Departmental Approvers. In the summer of 2020, each RC head was asked to identify their primary RC administrator and authorized departmental approvers for building access. RC’s were asked to update their RC Administrators in January 2021. Any additional changes to RC administrators can be made by submitting a help ticket at email@example.com. Please allow up to 48 hours for your RC administrator assignments to be processed within the ATO platform.
ATO 2.0 now permits RC administrators to self-appoint or edit departmental approvers for departments within their RC via the “Manage Department Approvers” feature. The role of the departmental approver is to receive and approve/deny access requests for individuals within their areas of responsibility through the ATO platform. As a reminder, at least one departmental approver must be assigned for all departments with employees, and the same approver may be assigned to multiple departments. We recommend that proxy or backup approvers also be assigned.
- Manage Access Requests: Faculty and staff members will continue to submit their requests for building access via the ATO platform. Access requests will be routed to the designated departmental approver who will approve/deny the request. The department’s RS2 Security administrator will be responsible for any programming changes required to activate Pitt ID cards for approved personnel.
Note on One-time Access: ATO 2.0 has added the ability to request one-time building access. Individuals needing to access buildings to pick up belongings or complete specific short-term work may now request access for a specific building and date, assuming they have completed the following requirements (note that these requirements apply to all individuals accessing University buildings):
- Complete the University’s Training for Employees on COVID-19 Response Faculty and Staff Training
- Complete the daily health self-check for faculty and staff, found in the My.Pitt portal, prior to building entry
- Tap or swipe a valid Pitt ID at the building concierge station
- Wear an appropriate face covering at all times while on campus
- Submit to a temperature check at the concierge station and register a normal reading
- Monitor Secured Building/Space Access: The assigned RC administrator or designated departmental approver will be responsible for monitoring their RC/Department’s secured building access through the ATO platform to ensure personnel compliance. Authorized Public Safety and Facilities Management personnel also have ATO platform access to oversee building activity.
As an added conformance measure, RC Directors of Administration will receive daily reports to monitor ATO conformance.
Further conformance measures have been added for the spring term, including progressive escalation email notifications to employees, supervisors, RC heads, directors of administration, and Environmental Health and Safety. The RC heads are also responsible for taking action to remedy conformance issues in their areas. An audible alert will also activate when employees and/or students in non-conformance with access or protocol attempt to enter a University building on any campus. The alert will activate at building safety concierge stations due to the following scenarios:
- Students or employees entering a building while in quarantine or isolation
- Employees who have repeatedly entered a building without prior building access authorization through the Authority to Operate (ATO) system
- Resident students reporting to campus without submitting a COVID-19 test with negative result
- Students in violation of the Student Code of Conduct